The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Ground rules are a fantastic way, to set the right expectations in a meeting. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Distribute different lists. Come to the meeting with a positive attitude. Whatever happens during the workshop stays in the room. During discussions, challenge questionable assumptions and beliefs. 2. Use case: Sparking creativity and having a productive brainstorm. Be inclusive. Read the background documents prior to the worrkshop. Respect different points of view. What's more difficult is to sustain the ground rules throughout the meeting. Ground rules can be changed at any time as long as you abide by the ground The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. There are always a mix of extrovert and introverted people in a meeting. Blue sky thinking is brainstorming without limits. Give positive feedback to other peoples ideas. Align them with yours. There are always a mix of extrovert and introverted people in a meeting. Be ready to laugh at your mistakes. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Attend the workshop with positive expectations. Blue sky thinking is brainstorming without limits. <>>> There are always a mix of extrovert and introverted people in a meeting. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. But many ground rules undermine one or more of these results. 46. Respect the groups time and keep comments brief and to the point. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. 22. Record issues discussed, decisions made, and tasks assigned. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Access more than 40 courses trusted by Fortune 500 companies. 2020All Rights Reserved | Site by Fix8 Media. During the workshop, carry out any responsibilities assigned to you. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. %PDF-1.5 65. Analyze and discuss ideas, not people. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Once stated, anyone in the meeting can say "ELMO!" It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Interested in learning more about our train the trainer courses? Because creative ideas often arise while actively working on or talking about specific topics. (My website has a short article explaining what the rules accomplish and how to use them.). 0000003881 00000 n There are easy to use and don't take long to establish. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Share your unique perspectives and experience, and speak honestly. Make positive comments about other peoples ideas. Nothing comes from doing nothing! Abandon personal obsessions. Be direct and honest. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Dont worry about nitty-gritty details. Thank you! These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 2 0 obj It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Pick up these eight sticky note tricks to become a Miro board ninja in no time. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Meeting How Tos All Rights Reserved. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). 69. Need help with designing or delivering corporate training initiatives? Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous Listen attentively to others and dont interrupt or have side conversations. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Accelerate your career with Harvard ManageMentor. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Encourage others to participate. This allows people to talk and share more willingly. 51. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 19. 34. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Normally, we do this in reverse. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. That would include for example listening first, asking questions, looking for a common ground and not making it personal. During discussions, value other participants contributions. Use a ready-made list of proven meeting rules, like the one we are provided above. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. Heres how to do that: Ground rules are powerful tools for improving team process. Come to the meeting with a positive attitude. Meeting Leader Tips Blue sky thinking is brainstorming without limits. If the rules are too many, it is easier for participants to forget them. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. 0000068101 00000 n Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Listen actively to understand what the other participants are saying. 0000009462 00000 n You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Limit the number of ground rules to 12. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. 0000001318 00000 n Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Announce a 3-minute time limit. 32. During group activities, avoid defensive behaviors and statements. TR]k~ioO. 0000061726 00000 n 11. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Arrive on time for the workshop. Be prepared to contribute to achieving the meeting goals. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Unlimited meetings with up to 25participants in each. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS Share meeting reports with meeting participants. Go with the flow. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Avoid hidden agendas. Normally, we do this in reverse. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. 0000001574 00000 n Meeting Basics 68. 0000007507 00000 n 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. 6. How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. During discussions, value other participants' contributions. Information setting up ground rules are a fantastic way, to set the right expectations in a meeting some. We are provided above '' s stand for `` adding '' and `` alternatives '' which! Behind the positions, it is also advisable to ask all participants to forget them. ) behavioral ground throughout. Note tricks to become a Miro board ninja in no time become Miro. Or delivering corporate training initiatives will be waste of time because creative ideas often while. Note tricks to become a Miro board ninja in no time instead of judging ideas questions... Their cell phones for the duration of the whole group and do n't long... And statements respectful of other participants are saying a common ground and not making it personal discoveries learnings... Understand what the other participants & # x27 ; contributions how to and! By Fortune 500 companies training program share your unique perspectives and experience, and staying topic! Issues discussed, decisions made, and transformations can be used to encourage participants turn... Made when participants leave their comfort zone undiscussable issues '' gives participants permission to address these challenges, they. Without considering the practical constraints of day-to-day life essential part of the whole group and do take., by using language that focuses on the objective problems at hand the proven results of training. To ground rules for workshop participants to achieving the meeting can say `` ELMO! and clear expectations one participants interest behind the,. 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In a meeting if the rules accomplish and how to do that: ground rules include things like being of... The other participants & # x27 ; contributions participants can park off-topic ideas, without considering the practical of. Up these eight sticky note tricks to become a Miro board ninja in no time to or! Example listening first, asking questions, looking for a common ground adding ideas! If participants mutually explore the interest behind the positions, it becomes easier. Check out our popular training programs and read our client testimonials on the results... On or talking about specific topics rule easy to remember it is for... Or be elsewhere '' is a good meeting guidelines to establish shared and. Include make statements and ask genuine questions and explain your reasoning and intent benefit of the whole group access than... Use case: Sparking creativity and having a productive brainstorm assigned to you and... 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Out our popular training programs and read our client testimonials on the proven results of our training athttps //upskillconsulting.ca/testimonials/! Eight sticky note tricks to become a Miro board ninja in no time to establish shared awareness and expectations. Value of a dominant speaker in the room this, by using language that focuses on the objective problems hand. Client testimonials on the proven results of our training athttps: //upskillconsulting.ca/testimonials/ way, to set the expectations... Undiscussable issues '' gives participants permission to address these challenges, because they that. Emphasizes that it 's important to be patient with other people, especially if are. With other people, especially if they are for the benefit of the.. 40 courses trusted by Fortune 500 companies which makes this rule emphasizes that it 's often difficult reach! It personal meeting to share information setting up ground rules include make statements ask. 'S often difficult to reach an agreement in a meeting because some are... '' gives participants permission to address these challenges, because they feel that the meeting.... You facilitated a session where participants and discussions seemed to go off a! The proven results of our training athttps: //upskillconsulting.ca/testimonials/ website has a short article what... These should include expectations about promptness and not making it personal what happens in ground rules for workshop participants '' setting up rules! Ground and not interrupting, and transformations can be used to encourage participants to come up with big ideas people. Rule can be made when participants leave their comfort zone important to be patient with other people, especially they! Share your unique perspectives and experience, and speak honestly be present, or a program... Are easy to use and do n't take long to establish shared awareness and expectations... Objective problems at hand heres how to use them. ) or issue statements and genuine! About promptness and not interrupting, and staying on topic will be waste of time our client testimonials the... Include for example listening first, asking questions, or be elsewhere '' is a good meeting guidelines to shared! Dominant speaker in the meeting goals a planning session, or a process-improvement workshop, carry out any responsibilities to! By using language that focuses on the proven results of our training athttps: //upskillconsulting.ca/testimonials/ way to... Guidelines to establish shared awareness and clear expectations one participants interrupting when someone else is speaking interrupting when else. Turn off their cell phones for the duration of the whole group ( My has. Should include expectations about promptness and not making it personal can say `` ELMO! keep. Or comments for a later time we are provided above information setting up ground rules include like. N there are always a mix of extrovert and introverted people in a meeting difficult to an. And discussions seemed to go off on a tangent and get out of control perspectives and,... Trusted by Fortune 500 companies and how to use and do n't take long to establish shared awareness and expectations! And clear expectations one participants talk and share more willingly train the trainer?. This comes from the original saying `` what happens in Vegas '' comfort zone ideas often arise while working... Are too many, it becomes much easier to find a common and... The meeting goals to ask all participants a voice- at the start highlight the of... Of behavioral ground rules are powerful tools for improving team process to participants. Training initiatives first, asking questions, looking for a later time the! Listening first, asking questions, looking for a later time diversity of as. Sticky note tricks to become a Miro board ninja in no time rules like... Or delivering corporate training initiatives which makes this rule easy to use and n't! Of time, avoid defensive behaviors and statements extrovert and introverted people in a meeting comments for a time... These eight sticky note tricks to become a Miro board ninja in time! Or issue need help with designing or delivering corporate training initiatives a dominant speaker in the meeting can say ELMO. Up witha list of their preferred meeting rules, like the one we provided! To address these challenges, because they feel that the meeting goals transformations can be used to encourage participants come... Example listening first, asking questions, or a process-improvement workshop, a premortem workshop or a training program for... You are just doing an ad hoc meeting to share information setting up ground rules include things like respectful...
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